Barr EOM’s primary purpose is to manage the workflow of documents throughout an organization. It connects document sources (Mainframe, UNIX, iSeries, Windows, etc) to destinations (printers, email addresses, CD/DVDs, etc) and provides a series of tools to ensure critical information gets to the right place in the right format. Setting up Barr EOM is a great first step to help you use less paper.

Collectively, businesses produce millions of pages of internal reports each year and it isn’t necessary to print many of these reports. Barr EOM’s Document Library organizes documents such as internal reports to present them to end users via a web browser in addition to or instead of printing them. Here is how the process works. Barr EOM captures the documents, indexes the contents, transforms the format as needed, bursts or bundles the pages, and passes the information to the Document Library. Once the documents and reports reach the Document Library, users can view and download them on demand via their web browser.

There are other ways Barr EOM can help you use less paper. For example, the comprehensive Business Rules Manager can help you lower printer usage and restrict printing. You can use Barr EOM to setup and enforce rules for printing documents based upon schedule, color, file size, author, page count, content, and printer availability. Business Rules can also be setup to manage print quotas and pop-up notifications. These tools educate employees on how much paper they are consuming and how much it costs. Since Barr EOM can also track and analyze the flow of these documents, you will be able to track your cost savings and see how much less paper you use.

At this point, we probably should rule out the truly paperless office. It’s not likely to happen. But you can start using less paper today with Barr EOM. Less paper use will lead to money and time savings.